High Country Rugby Football Club - Atlanta's Finest Rugby and Social Club

HCRFC Roles and Responsibilities

The purpose of this document is to understand the roles and responsibilities of the elected members of the team. Candidates should enter into these roles with a clear understanding of the expectations and responsibilities incumbent in the position. Doing so will ensure that a degree of self selection will take place, thus ensuring a higher caliber of talent.

The roles are as follow:

· President: The leader of the club. This individual should play at least one of the two annual seasons in order to remain in touch with the day to day pulse of the club. Ultimately responsible for the legal and operating structure of the team, this individual will:
o Chair the Executive committee;
o Be responsible for the functioning of all aspects of the Club;
o Ensure all other segments are operating properly and in compliance with the club Constitution and standard Club and business practices;
o Be the ultimate and final decision maker;
o Responsible for ensuring that an annual audit is undertaken to review the Club’s financial records. This audit shall be consistent with generally accepted cash accounting principles;
o Substitute, with the advice and counsel of the Executive Committee, elected members due to resignation or removal.

· Vice-President: This officer will act in all capacities as the President whenever the President is not available at Club meetings or functions. This individual should play at least one of the two annual seasons in order to remain in touch with the day to day pulse of the club. The Vice President will be directly responsible for all:
o Day-to-day operations of the Club through the other committee members and team members;
o Direct responsibility of field set up and management.

· Treasurer: Not necessarily an active player, will be responsible for all the financial aspects of the Club. This includes:
o Preparation, control, and reporting of the annual budget(s), fund-raising activities, and the billing/collection of dues;
o The preservation and protection of the Club’s assets and may use any safeguards as may be required to implement that responsibility;
o Reporting on the Club’s financial position at each Executive Committee meeting and to the general membership at the Annual General Meeting where he shall be ready to answer any questions relating to the annual audit.

· Secretary: Not necessarily an active player, will be responsible for all the record keeping aspects of the Club. This includes:
o Scribing activities at the AGM and Executive Committee meetings;
o Publishing of minutes from above activities and subsequent follow up on deliverables as requested by President;
This is a position that could potentially be combined with another.

· Match Secretary: Not necessarily an active player, will be responsible for scheduling of matches, tournaments and fixtures. The match secretary is responsible for second games where applicable and should act as liaison with the LAU.

· Field Captain: Primarily responsible for providing on the field leadership. Coordinates with back and forward leads to select players.

There are several other positions that we discussed, but the Committee decided that they are appointed positions that serve at the pleasure of the Preseident.